Accounting Software

Accounting software refers to the various small business accounting systems and their corresponding processes.   This section of articles focuses on QuickBooks the most popular small business accounting software.

Chart of Accounts – Layout

Chart of Accounts

The goal of accounting is to record the economic activity of the business.  This is achieved by entering each economic transaction into a set of books.  The books are formatted to reflect the balance sheet and income statement items.  The chart of accounts is designed to present the information in the prescribed format. 

Create a File Structure for Accounting

File Structure for Accounting

Creating a file structure for accounting is critical for the overall success of the business.  If properly structured, data retrieval and information access add to the overall value of the company.  This article teaches the new business owner how to create a file structure to use with accounting.

The primary goal of creating a file structure is to make data retrieval easy and understandable by just about anyone involved in office operations.  Keep in mind that the end user is how the structure is developed.  From a simple format to a more complicated structure incorporating the entire office, the file structure should be organized in a systematic approach.  First, break down the accounting function into the respective areas of importance.  Next, subdivide these areas by accounting cycles.  Finally, incorporate the accounting software function and the overall office to end up with a well-organized file structure for the company.

The Definition of Fixed Assets

Any tangible item not consumed within one accounting cycle (typically a year) and providing long term utility is referred to as a Fixed Asset.  Traditional images include manufacturing equipment, tools, transportation vehicles, buildings and utility related systems (sewage systems, power grids, power plants and dams).  In accounting, these assets are recorded to the balance sheet as ‘Fixed Assets’. 

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